Booking meetings with TeleCalendar
TeleCalendar is scheduling software for appointment-setting teams. It shows live availability across the Google and Outlook calendars you book into, sends reminders, and lets the people you book for reschedule without needing an account.
When you connect a Myphoner list to a TeleCalendar booking page:
A calendar icon appears on every lead in the list. Clicking it opens your booking page with the lead's details already filled in.
Bookings, reschedules and cancellations are added to the lead's activity in Myphoner automatically.
A cancelled lead goes straight back in the queue so it can be rebooked.
Requirements: The Booking integration is available on all plans. You need a TeleCalendar account and permission to edit lists in Myphoner.
Don't have a TeleCalendar account yet? Sign up through Myphoner to get 10% off TeleCalendar.
1. Choose TeleCalendar for your list
Go to Manage -> Lists -> select list -> Booking tab. Set Booking Service to TeleCalendar and click Save.
2. Add your booking page
Paste the link to your TeleCalendar booking page into Booking Page, for example https://app.telecalendar.com/bookings/your-booking-page, and click Save. Links on telecalendar.com and telemailing.com are both accepted.
Each list has its own booking page, so different campaigns can book into different calendars.
3. Send booking updates to Myphoner
Copy the Webhook URL shown on the Booking tab and add it to your booking page's webhooks in TeleCalendar. This is how TeleCalendar tells Myphoner when a meeting is booked, rescheduled or cancelled.
The webhook URL is the same for every list in your account. If you're not sure where to add it in TeleCalendar, their team can set it up for you.
4. Check the field mapping
Under Field Mapping, choose which column in your list fills each field on the TeleCalendar booking form. When you first save a booking page, Myphoner matches columns by name, so usually you only need to check the result and fill any gaps. Fields set to Not mapped are left empty on the booking form.
Click Save when you're done.
Booking a meeting from a lead
When you're on a call with a lead from the list:
Click the calendar icon next to the LinkedIn icon at the top of the lead. The booking page opens in a new tab with the lead's details filled in.
Pick a time with the prospect and confirm the booking in TeleCalendar.
The booking appears in the lead's Activity as a note from TeleCalendar, with the meeting time and any notes from the booking.
If you still have the lead open when the booking comes in, Myphoner sets the follow-up to On exactly the meeting time. It won't do this if you've already changed the follow-up yourself.
Reschedules and cancellations
When a meeting is rescheduled or cancelled in TeleCalendar, Myphoner adds a note to the lead's activity. A cancellation also schedules the lead to be called again right away, so it goes back in the queue to be rebooked.
Troubleshooting
The calendar icon doesn't appear on leads. Check that the list has TeleCalendar selected and a booking page saved on its Booking tab.
Bookings don't show up on the lead. Check that the webhook URL from the Booking tab has been added to the booking page in TeleCalendar. Bookings only reach Myphoner when they are made from the calendar icon on a lead, because that link tells TeleCalendar which lead the booking belongs to.
Fields on the booking form are empty. Check the Field Mapping on the list's Booking tab, and make sure the lead has a value in the mapped column.